MENU

DIPLOMATIC AND OFFICIAL PASSPORT SECTION FREQUENTLY ASKED QUESTIONS

 

Q: What is a Diplomatic e-Passport?

A: Diplomatic e-Passport is issued to high ranking government officials whose ranks vary from the President of the Republic of the Philippines, Vice Presidents, Senators, Congressmen / Congresswomen and members of the Foreign Service whose post of assignment require use of such passport to carry-out duties.

 

Q: What is an Official Passport?

A: An Official e-Passport is issued to any permanent government official and employee who will be on official travel abroad.

 

Q: Who are entitled to Diplomatic and Official e-Passports?

A: Under Section 7 of Republic Act No. 8239, also known as “Philippine Passport Act of 1996”, the following are entitled to:

 Diplomatic e-Passport

  1. The President and former Presidents of the Republic of the Philippines;
  2. The Vice President and former Vice Presidents of the Republic of the Philippines;
  3. The Senate President and the Speaker of the House of Representatives;
  4. The Chief Justice of the Supreme Court;
  5. The Cabinet Secretaries of the National Government and the Undersecretaries and Assistant Secretaries of the Department of Foreign Affairs;
  6. Ambassadors, Chiefs of Missions, Counsellors, Foreign Service Officers in the Home Office and abroad, DFA attachés and service attachés of other agencies assigned to the Philippine Embassy / Consulate;
  7. Members of the Congress when on official mission abroad or as delegates to international conference;
  8. The Governor of the Bangko Sentral ng Pilipinas;
  9. Delegates to international or regional conferences as authorized by the President to Undertake diplomatic missions for the Philippine Government and accorded full power;
  10. Spouses and unmarried minor children of abovementioned officials when accompanying or following to join them in an official mission abroad

Official e-Passport

  1. Undersecretaries and Assistant Secretaries of the government departments;
  2. Associate Justices and other members of the Judiciary;
  3. Permanent government officials and employees attending conference, seminar, training and/or study tour either at government expense or under the sponsorship of a foreign government or international and/or regional organization;
  4. Staff officers and permanent employees of the Department of Foreign Affairs assigned to the Philippine diplomatic and consular posts abroad and their spouses and dependents;
  5. Representatives of other Departments or Philippine government agencies, who are holding permanent positions, posted abroad, including their spouses and unmarried minor children;
  6. Persons in domestic service and household members of officials assigned to Foreign Service establishments.

 

Q: What are the documentary requirements for the issuance / renewal of Diplomatic / Official e-Passport?

A:

  1. Passport Application Form (DFA-PCA-DOPS-02);
  2. Original Birth Certificate in security paper (SECPA) issued by the Philippine Statistics Office (PSA)- for first time applicant and if has not yet been issued a diplomatic/official/regular passport;
  3. Previous Diplomatic/Official/Regular e-Passport and a Photocopy (if issued before);
  4. Original PSA issued Marriage Certificate (for married woman, and if her married name has not yet been reflected in the previously issued passport);
  5. Original or Certified True Copy of Signed Travel Authority;
  6. Endorsement Letter to DFA (if the Travel Authority is not addressed to DFA);
  7. Certified True Copy of the Letter of Invitation from Sponsor;
  8. Original Copy of the latest Service Record;
  9. Original Copy of No Pending Administrative Case;
  10. Certified True Copy of Appointment Paper (for Presidential Appointee);
  11. Civil Service Appointment (for Coterminous Appointees)
  12. Certified True Copy of Oath of Office (for Elected Officials);
  13. Photocopy of Applicant’s Office ID/authorized Representative’s office ID; and
  14. Training Contract (Original Copy) if the travel is for training, fellowship, scholarship and/or study grant.

 

Q: What are the documentary requirements for the revalidation of Diplomatic and Official e-Passports?

A:

  1. Revalidation / Extension / Amendment Form (Form no. DFA-OCA-DOPS-04);
  2. Original and Photocopy of Diplomatic / Official e-Passport;
  3. Original or Certified True Copy of signed Travel Authority;
  4. Endorsement Letter to DFA (if the Travel Authority is not addressed to DFA);
  5. Certified True Copy of the Letter of Invitation from Sponsor;
  6. Original or Certified True Copy of the latest Service Record;
  7. Original or Certified True Copy of No Pending Administrative Case(CNPAC);
  8. Certified True Copy of Appointment Paper (for Presidential Appointees);
  9. Certified True Copy of Oath of Office (for Elected Officials);
  10. Photocopy of Applicant’s Office ID/Authorized Representative’s Office ID;
  11. Original Training Contract if the travel is for training, fellowship, scholarship and/or study grant;
  12. HRMO-TAS/HCSAD Endorsement (For dependents and private staff of DFA Personnel and Partner Agencies)

 

Q: What are the documentary requirements for the issuance of note verbale or letter visa endorsement for Diplomatic / Official e-Passports?

A:

  1. Request for Note Verbale Form (DFA-PCA-DOPS-07);
  2. Signed Travel Authority;
  3. Photocopy of the Diplomatic or Official e-Passport.

 

Q: How long is the validity of Diplomatic / Official e-Passports?

A:

DFA OFFICERS AND PERSONNEL

Rank

Issuance

Revalidation

Officers
Five (5) years validity
Up to given validity
Staff
One (1) year validity
One year validity
Assignment of DFA Officers and Personnel
Five (5) years validity
Up to given validity
Minor Children
Duration of Principal’s Appointment
Up to given validity
Dependents
Three (3) years validity / Duration of Principal’s Appointment
Up to given validity
Private Staff
Three (3) years validity / Duration of Principal’s Appointment
Up to given validity
Local Hire
One (1) year validity
Up to given validity

 

THE EXECUTIVE AND OTHER GOVERNMENT AGENCIES

Rank

Issuance

Revalidation

President, Spouse and Minor Children
Five (5) years validity
Up to given validity
Cabinet Secretaries, their Spouses and Minor Children
Five (5) years validity / Tenure of Appointing Authority
Up to given validity
Permanent Officers and Staff of Government Agencies
Five (5) years validity
UP TO GIVEN VALIDITY
Congressmen/
Congresswomen, Senators, their Spouses and Minor Children
Tenure / Term of Office
Up to given validity
Scholars
Five (5) years validity
UP TO GIVEN VALIDITY

 

ASSIGNED PERSONNEL FROM DIFFERENT ATTACHED AGENCIES

Rank

Issuance

Revalidation

Service Attachés, Administrative Assistants and Staff
*Three (3) years validity
Up to given validity
Minor Children of Attachés, Administrative Assistants and Staff
*Three (3) years / Duration of Principal’s Appointment
Up to given validity
Dependents of Attachés, Administrative Assistants and Staff
*Three (3) years / Duration of Principal’s Appointment
Up to given validity
Private Staff of Attachés, Administrative Assistants and Staff
*Three (3) years / Duration of Principal’s Appointment
Up to given validity
DOLE (Welfare Attachés, Labor Attachés etc.)
Five (5) years
Up to given validity
SSS (MATS) / SSS Representative
*Three (3) years
Up to given validity

 

*Five (5) years validity for UAE Posting, as required by the UAE Embassy

Diplomatic and Official e-Passports shall be submitted to DOPS for revalidation before each departure of the bearer from the Philippines.

 

Q: What is the processing time and the applicable fees for the issuance, renewal, revalidation of diplomatic and official e-Passports?

A:

Issuance / Renewal of Diplomatic and Official e-Passports

Express

Five (5) working days

Php 1,200.00

Regular

Seven (7) working days

Php 950.00

Revalidation / Amendment of Diplomatic and Official e-Passport

Two (2) working days

Gratis (Non-fee)

Request for Note Verbale / Letter Visa Endorsement of Diplomatic and Official e-Passport

Two (2) working days

Gratis (Non-fee)

 

Q: When can I apply for the issuance, renewal, revalidation of my diplomatic / official e-Passport?

A: Pursuant to Department of Foreign Affairs’ Memorandum Circular No. 22-96 dated 25 July 1996, applications for diplomatic or official passports shall be submitted to the Office of Consular Affairs at least two (2) weeks before the departure date but not earlier than one (1) month.

 

Q: Where can I apply for the issuance, renewal, revalidation of my diplomatic / official e-Passports?

A: The application for Issuance, renewal, revalidation or amendment of Diplomatic and Official e-Passports may be filed at the Diplomatic and Official Passports Section (DOPS) of the Office of Consular Affairs located at the 3rd Floor, DFA Consular Office, ASEANA Business Park, Bradco Avenue corner Macapagal Boulevard, Parañaque City.

 

Q: May I authorize a relative or anyone from my office to claim my new, revalidated diplomatic / official e-Passport?

A: Yes. Applicants may authorize a representative to claim their new / revalidated diplomatic / official e-passport, provided that the authorized person presents the claim stub, official receipt, original authorization letter and a photocopy of his / her valid identification card upon claiming.

 

Q: May I file for the issuance, renewal, revalidation, request for note verbal or letter visa endorsement to the nearest DFA satellite office?

A: No. All applications pertaining diplomatic / official e-Passports may only be filed at the Diplomatic and Official Passports Section ) of the Office of Consular Affairs located at the 3rd Floor, DFA Consular Office, ASEANA Business Park, Bradco Avenue corner Macapagal Boulevard, Parañaque City.

 

Q: Can I file my application for issuance of diplomatic / official e-passport if I have a signed travel authority but lack other required documents?

A: No. DOPS cannot process your application even if you gave a signed travel authority as other requirements are necessary for the processing of your diplomatic / official e-passport.

 

Q: Can I file my application for issuance of diplomatic / official e-passport if I have all my requirements except for a signed travel authority?

A: Yes. DOPS accepts applications without the signed travel authority as long as the applicant can present an initialed copy of the travel authority.

 

Q: When do I renew my diplomatic / official e-passport?

A: A diplomatic or official e-Passport may be renewed if the passport’s validity is less than six (6) months on the date of the expected official travel.

 

Q: I forgot to tick the request for note verbale on my application form, will I be issued a note verbale for my travel?

A: No, so make sure to fill-out your application form completely.

 

Q: Can I file the application for issuance, renewal of the diplomatic / official e-passport for others?

A: No. Application for issuance, renewal of diplomatic / official e-passports should be done personally at DOPS.

 

Q: Can I file the application for the revalidation, request for note verbal or letter visa endorsement for the diplomatic / official e-passport of others?

A: Yes. You may file for the revalidation, request for note verbal or letter visa endorsement for the diplomatic / official e-passport of others by presenting an original authorization letter signed by the passport holder and a photocopy of your identification card.

 

Back to Top