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LIST OF REQUIREMENTS

  1. Birth/Marriage/Death Certificate/Certificate of No Marriage Record and/or Negative Records (CENOMAR)
  • Certificates must be on Security Paper issued by the Philippine Statistics Authority (PSA), formerly National Statistics Office (NSO). If the document is registered at the Local Civil Registrar (LCR) within six (6) months from date of registration, it must be certified/authenticated by PSA.

Note: LCR copy of Marriage Certificate, Birth Certificate or Death Certificate may be required in cases when entries from PSA/NSO are unreadable.

  1. Transcript of Records (TOR) and Diploma (For State Colleges and Universities)
  • Certified True Copies from the school, and
  • Certification, Authentication and Verification (CAV) from the school and signed by the School/University Registrar and/or school’s authorized signatory.
  1. Transcript of Records (TOR) and Diploma (Private Schools and Local Universities and Colleges)*
  • Certified True Copies from the school, and
  • Certification, Authentication and Verification (CAV) from the Commission on Higher Education (CHED) where the school is located.
  1. Transcript of Records (TOR) and Diploma / National Certificate (Technical or Vocational Courses)*
  • Certified True Copies from the school, and
  • Certification, Authentication and Verification (CAV) from Technical Education and Skills Development Authority (TESDA) where the school is located.
  1. Form 137 and Diploma (High School and Elementary Level)*
  • Certified True Copies from the school, and
  • Certification, Authentication and Verification (CAV) from Dep-Ed Regional Office where the school is located.
  1. Medical/AIDS Free Certificate*
  • Certified/Authenticated by the Department of Health (DOH)

Note: Applicable only for use to the following countries which requested the said authentication: Spain, Palau, Libya, Oman, Cuba, Portugal, Greece, Cyprus and Angola). If not included, submit the same requirements stated in #10.

  1. Civil Aviation Authority of the Philippines (CAAP) issued licenses*
  • Certified/Authenticated by CAAP
  1. Driver’s Licenses*
  • Certification from Land Transportation Office (LTO Main Branch only)
  1. Professional Licenses/Board Certificates/Board Ratings/Certifications*
  • Certified/Authenticated by Professional Regulations Commission (PRC)
  1. Certificate of Employment/Trainings/Seminars, Baptismal Certificate and other documents issued by a private entity
  • Notarized affidavit, stating necessary factual circumstances and indicating certificate/s as attachment/s
  • Certificate of Authority for a Notarial Act (CANA) signed by the Executive Judge or Vice Executive Judge from the Regional Trial Court which issued the commission of the Notary Public

Note: Copy of Notarial Commission is not the same as Certificate of Authority for a Notarial Act (CANA).

  1. Other Notarized Documents (Special Power of Attorney (SPA) / Affidavit of Consent/Invitation/Guarantee/MOA, etc.)
  • After the document is notarized, secure Certificate of Authority for a Notarial Act (CANA) signed by the Executive Judge or Vice Executive Judge from the Regional Trial Court which issued the commission of the Notary Public.
  1. Court Decisions/Resolutions/Orders
  • Certified true copies of the decision, resolution or order

Note: Copy of specimen signature of the court personnel who signed the certified copies from the Office of Administrative Services (Supreme Court – Located beside PGH) may be required if not available in records.

  1. Immigration Records
  • Certified/Authenticated by the Bureau of Immigration (BI)
  1. DSWD Clearance
  • Travel Clearances for minors issued by the Department of Social Welfare and Development (DSWD)
  1. NBI Clearances*
  • NBI Clearances for travel abroad must be issued by the National Bureau of Investigation (Green)

Note: Personal copy is not valid.

  1. Police Clearances
  • Police Clearance issued by the Philippine National Police

Note: Applicant may opt to secure police certification from Camp Crame (Directorate for Intelligence Clearance).

  1. Barangay Clearances
  • Mayor’s Clearance or Certification which has a jurisdiction over the Barangay of the applicant’s place of residence.
  1. Export Documents
  • Certified/Authenticated by the Philippine Chamber of Commerce (PCCI), the Department of Health (DOH), Department of Agriculture (DA) or by the Bureau of Food and Drugs (BFAD), depending on the nature of document
  1. Business Registration and Other Documents issued by a Government Agency (e.g. SEC, DTI, BIR, Municipal Business Permit & Licensing Office, etc.)
  • Certified/Authenticated by the issuing office
  1. Foreign Documents
  • Consularization of the document by the Philippine Embassy or Philippine Consulate General in the country from where it originated or by the said country’s Embassy or Consulate General in the Philippines

*Transmitted documents directly to DFA-OCA Authentication Division

 

  Note:

  • Authentication requirements may be subject to change.

 

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