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Present original documents and submit five (5) photocopies of each
(kindly collate and arrange into sets of 5 according to the order of documents below):

  1. Report of Birth Form (FA Form No. 40)
    • Five (5) forms should be printed in A4 paper, originally filled out and should be originally notarized at the back page by the notary public.
    • Entries must be TYPEWRITTEN OR PRINTED LEGIBLY.
    • Entries must be at the time of birth of the child/subject.
  1. Birth Certificate issued by the country of birth (original copy should be submitted to the DFA)     
    • For birth certificates not in English language, kindly submit an official English translation
    • For applicants born in FRANCE, INDIA, and in the MIDDLE EASTERN countries (i.e. Kingdom of Saudi Arabia, United Arab Emirates, etal.) the Ministry of Foreign Affairs of the country of birth must authenticate the birth certificate.
  1. First passport or Travel Document of the Child/Subject
    1. Photocopies of bio data pages
    2. In case of unavailability, execute an Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID.
  1. Authenticated Marriage Certificate of Parents from the Philippine Statistics Authority (PSA) / Foreign Marriage Contract

      For unmarried parents:

    1. If child/subject is using the surname of the father, kindly submit an Affidavit to Use the Surname of the Father (AUSF) to be executed by the mother and Affidavit of Acknowledgement of Paternity to be executed by the father. If the two (2) affidavits will be executed in the Philippines, these  should be registered first as Legal Instruments at the Local Civil Registry Office of the place of execution. If executed abroad, these should be registered first at the Foreign Service Post (FSP) of the country of residence of the parent(s) or at the FSP nearest the place of residence.
    2. If child/subject is using the surname of the mother, kindly submit the Birth Certificate of the mother and an Affidavit of Illegitimacy, duly notarized.
    3. If child is using the surname of the mother, and father wants to acknowledge the child, please submit Affidavit of Acknowledgement of Paternity to be executed by the father. If the affidavit is to be executed in the Philippines, these should be registered first as Legal Instrument at the Local Civil Registry Office of the place of execution. If to be executed abroad, these should be registered first at the Foreign Service Post (FSP) of the country of residence of the parent(s) or at the FSP nearest the place of residence.
  1. Passport of Parents (valid at the time of the birth of the child)
    1. Photocopies of bio data pages
    2. In case of unavailability, execute an Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID [(i.e. Green card or permanent resident card, copy of visa (at the time of birth of the child), working permit if working abroad at the time of birth of the child]
    3. If parent/s were naturalized Filipino and had acquired foreign citizenship (i.e. American, Australian, British or Canadian) after the birth of the child, submit proof of citizenship(i.e. photocopy of foreign passport, certificate of naturalization)
    4. If Filipino parent/s were naturalized before the birth of the child and re-acquired Philippine citizenship while the child was still a minor (below 18 y/o), submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child
  1. Five (5) recent passport size (1.77 x 3.77 cm) photos of the child/subject
  2. Notarized Affidavit of Delayed Registration [required only for children/subjects who are more than one (1) year old]
  3. Notarized Affidavit of Two (2) Disinterested Persons [required only for children/subjects who are more than one (1) year old]
  4. Negative Certification of Birth Record from the PSA (CRS Form No. 1)

*Note: Additional documents may be required by the action officer from the applicant upon evaluation of the requirements to determine the citizenship, identity or eligibility of the child for registration of birth under the Philippine law.

  • Consular Fee: USD 25.00 to be paid in Philippine pesos at the Cashier located at the 2nd floor of the DFA Office of Consular Affairs, Bradco Avenue corner Macapagal Avenue, ASEANA Business Park, Parañaque City
  • Forms are downloadable and available online (www.dfa.gov.ph) or at Consular Records Division Windows (tel. no. 836.7744)
  • Processing period: Approximately 2 to 4 months

Present original documents and submit five (5) photocopies of each
(kindly collate and arrange into sets of 5 according to the order of documents below):

  1. Report of Birth Form (FA Form No. 40)
    1. Five (5) forms should be printed in A4 paper, originally filled out and should be originally notarized at the back page by the notary public.
    2. Entries must be TYPEWRITTEN OR PRINTED LEGIBLY
    3. Entries must be at the time of birth of the child/subject.
  1. Negative Certification of Birth Record from the PSA (CRS Form No. 1)
  1. Original documents of the following: Shussei Todoke No Kisai Jiko Shomeisho (Birth Notification Report issued by the Japanese City Hall), Boshi Techo (Maternity Record Book) and latest Koseki Tohon (Family Registry)

*Note: If child/subject is born inside the US Base, copy of the birth certificate issued by the hospital (located within the vicinity of Base) or it’s equivalent is acceptable.

  1. First passport or Travel Document of the Child
    1. Photocopies of bio data pages and used visa pages
    2. In case of unavailability, execute an Affidavit of Non-submission of   Document and attach a copy valid/recent passport or any valid ID.
  1. Original Authenticated Marriage Certificate of Parents from the Philippine Statistics Authority (PSA) or Report of Marriage (ROM)

        For unmarried parents:

    1. If child/subject is using the surname of the father, kindly submit an Affidavit to Use the Surname of the Father (AUSF) to be executed by the mother and Affidavit of Acknowledgement of Paternity to be executed by the father. If the two (2) affidavits will be executed in the Philippines, these should be registered first as Legal Instruments at the Local Civil Registry Office of the place of execution. If executed abroad, these should be registered first at the Foreign Service Post (FSP) of the country of residence of the parent(s) or at the FSP nearest the place of residence.
    2. If child/subject is using the surname of the mother, kindly submit the Birth Certificate of the mother and an Affidavit of Illegitimacy, duly notarized.
    3. If child is using the surname of the mother, and father wants to acknowledge the child, please submit Affidavit of Acknowledgement of Paternity to be executed by the father. If the affidavit is to be executed in the Philippines, this should be registered first as a Legal Instrument at the Local Civil Registry Office of the place of execution. If to be executed abroad, this should be registered first at the Foreign Service Post (FSP) of the country of residence of the parent(s) or at the FSP nearest the place of residence.
  1. Passport of Parents (valid at the time of the birth of the child)
    1. Photocopies of bio data pages, and used visa pages
    2. In case of unavailability, execute an Affidavit of Non-submission of Document and attach a copy valid/recent passport or any valid ID.
  1. Five (5) recent passport size (1.77 x 3.77 cm) photos of the child/subject
  1. Notarized Affidavit of Delayed Registration
  1. Notarized Affidavit of Two (2) Disinterested Persons
  1. DFA Authenticated Birth Certificate (issued by the PSA) of Filipino Parent
  1.  Valid Passports / Valid IDs of both parents

*Note: Additional documents may be required by the action officer from the applicant upon evaluation of the requirements to determine the citizenship, identity or eligibility of the child for registration of birth under the Philippine law.

    • Consular Fee of USD 25.00 and Translation fee of USD 25.00 to be paid in Philippine pesos at the Cashier located at the 2nd floor of the DFA Office of Consular Affairs
    • Forms are downloadable and available online (www.dfa.gov.ph) or at Consular Records Division Windows (tel. no. 836.7744)
    • Requirements are to be submitted at the Ground floor of the DFA Office of Consular Affairs, Bradco Avenue corner Macapagal Avenue, ASEANA Business Park, Parañaque City
    • Processing period: Approximately 2 to 4 months

Present original documents and submit five (5) photocopies of each
(kindly collate and arrange into sets of 5 according to the order of documents below):

  1. Report of Marriage Form (Prescribed Form by FSC 75-94)
    1. Five (5) forms should be printed in A4 paper, originally filled out and should be originally notarized at the back page by the notary public
    2. Entries must be TYPEWRITTEN OR PRINTED LEGIBLY
    3. Entries must be at the time of marriage of the spouses/subject
  1. Marriage Contract / Certificate (original copy should be submitted to the DFA)
    1. For marriage certificates not in English language, kindly submit an official English translation
    2. For marriages solemnized in FRANCE and in the MIDDLE EASTERN countries (i.e. Kingdom of Saudi Arabia, United Arab Emirates, etal.), the Ministry of Foreign Affairs of the country of marriage must authenticate the marriage certificate
    3. For marriages solemnized in NEPAL and INDIA, marriage certificate must be attested by the Notary Public in India, and attested by the Ministry of External Affairs of the Nepal / India and authenticated by the Philippine Embassy in New Delhi or the Ministry of Foreign Affairs of India in the Philippines.
  1. Birth Certificate of both parties
    1. For Filipino Nationals - Authenticated Birth Certificate from the PSA
    2. For Foreign Nationals - Birth Certificate issued by the country of birth with official English translation
  1. Passports of both parties valid at the time of marriage
    1. Photocopies of data pages
    2. In case of unavailability, execute an Affidavit of Explanation and attach a copy valid/recent passport or any valid ID.

for applicants in the US - kindly submit documents specified in a & b together with the following:

      • green card and / or permanent resident card
      • copy of visa (if tourist, leisure or business purpose)
      • job contract or working permit (if working abroad at the time of marriage)

 

    1. If parties were naturalized Filipinos and had acquired foreign citizenship (i.e. American, Australian, British or Canadian) after the marriage, submit certificate of naturalization
  1. Five (5) recent passport size photos of both parties
  1. Notarized Affidavit of Delayed Registration [required only for applicants who are married for more than one (1) year]
  1. Notarized Affidavit of Two (2) Disinterested Persons [required only for applicants who are married for more than one (1) year]
  1. Negative Certification of Marriage Record from the PSA (CRS Form No. 3)

Reminders:

For Annulled or Legally Separated Filipino Spouse - submit copy of DFA Authenticated Marriage Contract issued by the PSA with proper annotation;

For Divorced Filipino Spouse who has no marriage in PSA - submit copy of Divorced Decree / Certificate validated by the Regional Trial Court nearest the spouse’s place of residence in the Philippines;

For Widowed Filipino Spouse - submit Death Certificate issued by PSA or foreign death certificate of previous spouse;

For Divorced, Annulled or Legally Separated Foreign Spouse - submit copy of foreign decree / decision;

For Widowed Foreign Spouse - submit Death Certificate of previous spouse.

*Note: Additional documents may be required by the action officer from the applicant upon evaluation of the requirements.

  • Consular Fee: USD 25.00 to be paid in Philippine pesos at the Cashier located at the 2nd floor of the DFA Office of Consular Affairs, Bradco Avenue corner Macapagal Avenue, ASEANA Business Park, Parañaque City
  • Forms are downloadable and available online (www.dfa.gov.ph) or at Consular Records Division Windows (tel. no. 836.7744)

Processing period: Approximately 2 to 4 months

Present original documents and submit five (5) photocopies of each
(kindly collate and arrange into sets of 5 according to the order of documents below):

  1. Report of Marriage Form (Prescribed Form by FSC 75-94)
    1. Five (5) forms should be printed in A4 paper, originally filled out and should be originally notarized at the back page by the notary public
    2. Entries must be TYPEWRITTEN OR PRINTED LEGIBLY
    3. Entries must be at the time of marriage of the spouses/subject
  1. Negative Certification of Marriage Record from the PSA (CRS Form No. 3)
  1. CENOMAR / Advisory on Marriages from the PSA authenticated by the DFA
  1. Original and five (5) copies of Certified True Copy (CTC)  Konin Todoke No Kisai Jiko Shomeisho (Marriage Notification report)
  1. Original and five (5) photocopies of document reflecting date and place of marriage of couples
    1. latest Koseki Tohon (Family Registry) (If spouse is Japanese)
    2. Juri Shomeisho (Certificate of Acceptance of Marriage showing couple’s date and place of marriage) (If spouse is non-Japanese)

*Note: Koseki Shohon (Certificate of Acceptance of Marriage) is not acceptable.

  1. Birth Certificate of Filipino spouse from the PSA authenticated by the DFA
  1. Passports of both parties valid at the time of marriage or Alien Card
  1. Marriage License/Certificate of Legal Capacity to Contract Marriage (if available)
  1. ive (5) recent passport size photos of both parties
  1. Notarized Affidavit of Delayed Registration
  1. Notarized Affidavit of Two (2) Disinterested Persons
  1. Valid passport / valid ID of Contracting Parties

Reminders:

For Annulled or Legally Separated Filipino Spouse - submit copy of DFA Authenticated Marriage Contract issued by the PSA with proper annotation;

For Divorced Filipino Spouse - submit copy of DFA Authenticated Judicial Decree of Absolute Divorce issued by the Philippine Court with Certificate of Finality, and Marriage Certificate with proper annotation issued by the PSA;

For Widowed Filipino Spouse - submit Death Certificate issued by PSA or foreign death certificate of previous spouse;

For Divorced, Annulled or Legally Separated Foreign Spouse - submit copy of foreign decree / decision;

For Widowed Foreign Spouse - submit Death Certificate of previous spouse.

*Note: Additional documents may be required by the action officer from the applicant upon evaluation of the requirements.

  • Consular Fee of USD 25.00 and Translation fee of USD 25.00 to be paid in Philippine pesos at the Cashier located at the 2nd floor of the DFA Office of Consular Affairs, Bradco Avenue corner Macapagal Avenue, ASEANA Business Park, Parañaque City
  • For marriages solemnized in Osaka, Japan - additional fee of USD 25.00 for translation of Koseki Tohon
  • Forms are downloadable and available online (www.dfa.gov.ph) or at Consular Records Division Windows (tel. no. 836.7744)
  • Processing period: Approximately 2 to 4 months

 

Present original documents and submit five (5) photocopies of each
(kindly collate and arrange into sets of 5 according to the order of documents below):

  1. Report of Death Form (FA Form No. 39)
    1. Five (5) forms should be printed in A4 paper, originally filled out and should be originally notarized at the back page by the notary public
    2. Entries must be TYPEWRITTEN OR PRINTED LEGIBLY
  1. Death Certificate (original copy should be submitted to the DFA)           

For death certificates not in English language, kindly submit an official English translation

  1. Certificate of Sealing of Casket
  1. Autopsy/Embalming Report
  1. Photocopies of Passport of the deceased (data pages only)

*Note: Additional documents may be required by the action officer from the applicant upon evaluation of the requirements.

    • Consular Fee: USD 25.00 to be paid in Philippine pesos at the Cashier located at the 2nd floor of the DFA Office of Consular Affairs, Bradco Avenue corner Macapagal Avenue, ASEANA Business Park, Parañaque City
    • Forms are downloadable and available online (www.dfa.gov.ph) or at Consular Records Division Windows (tel. no. 836.7744)
    • Processing period: Approximately 2 to 4 months